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Referral Marketing and New Client Acquisition

Referral Marketing and New Client Acquisition

By Dennis Tran, Client Success Coach

Referral marketing, also known as a word-of-mouth recommendation, is considered one of the most powerful AND cost-effective tools for growing the new client base of a veterinary practice. However, creating a steady stream of referrals is something that does require some elbow grease and thoughtfulness, and it can be boosted by the use of evidence-based strategies. Often, business owners believe that if their product or service is of high enough quality, consumers will naturally spread the word. While there is some truth in that line of thinking, in order to take full advantage of the goodwill generated from a great customer experience, a business owner should be doing a little more to ensure great referrals actually materialize.

The Importance and Benefits of Referrals

So why is referral marketing so important to a business owner? At the end of the day, the main goal of every business owner is to increase that bottom line. But we all know, new client acquisition is one of the biggest business growth challenges for veterinary practices. 

Picture of new veterinary client and dog in waiting area

It is always easier to get a new client if that person was referred by a friend, family member, or existing client. This is why referral marketing should be an integral part of any business owner’s sales or marketing strategies. Here are some reasons you should consider referral marketing:

Low Cost

Most business owners aim to save costs and improve profit margins. They ask themselves, “What can I do to yield the highest ROI?” When you consider how referral marketing fits in, the best case scenario is that a happy customer will promote or refer your business for absolutely no cost at all. Worst case scenario, sometimes you need to offer some sort of promotion or incentive to get people to refer your business for little cost.

Increased Conversion

Simply put, "conversion happens when someone completes the action you want them to complete." In terms of new client acquisition, you can think about how referrals turn a local pet owner from someone who has just heard about your practice into someone who is a bonded client -- or how you convert that pet owner into a client. Did you know that you can see up to 80% closing/conversion rates when the new client came from a strong referral? So, potentially, for every 10 times your practice is recommended, you could gain up to 8 new clients! 

Early Trust can Lead to Quicker Conversions

When a new client is referred to you by someone they trust, right off the bat, you start at a higher point of trust, meaning this prospect is already “warm.” This usually results in you spending less time trying to build their awareness, sell them on your services, and then get them to make an appointment. When you meet someone “cold,” you definitely need to spend some time to build awareness about what exactly you offer, as well as put in some effort to gain their trust. That can sometimes take months. There is no quicker way to gain someone’s trust than through an introduction from a quality referral.

Photo of a dog owner and veterinarian shaking hands

Reaffirm that You and Your Team are Doing Something Right

  • A Texas Tech study shows that at least 80% percent of customers that have a great experience are more likely to refer that business to a friend or family member. So if you know that a new client came to you from a recommendation, then you certainly impressed that existing client!
  • Lastly, and I believe this to be the most important, is that when people talk about your business in a positive light and start referring your services to their family and friends, it reaffirms that you and your team are doing something great. Not only does it tell you that you are on the right path, but it also builds a positive culture within your team. Everybody starts feeling better about themselves and believing in what they do. As a result, that creates value for everyone involved.

The Difference Between Promotions and Discounts

We touched on the idea of incentives and promotions earlier, but before we dive deeper, it is important to understand the difference between a promotion and a discount.

A discount is a short-term strategy that reduces the basic price of a product or service in hopes of selling the product or service to increase sales numbers. Although the positive is that you have a higher chance to sell the product or service, the downside is that it can devalue the product or service that you are offering. In the medical field, when a consumer or doctor hears “discounted medicine,” it generally has a negative connotation. Devaluing your product or service can sometimes be very difficult to recover from. Local pet owners can get accustomed to that lower price and would often wait until the next “sale” to purchase or make an appointment again.

Promotions can also consist of a short-term "push" that delivers long-term positive effects. A promotion helps create awareness and interest around a specific product or service, but it does not necessarily involve any changes to pricing at all. You can promote a new product or service without giving a discount. A promotion can be an educational campaign, a contest, an advertisement, or in this case, a referral program. For example, you can entice a good client to refer your business by offering them a promotion of a gift card or credit for every referral without ever reducing the basic price of vaccinations, grooming, or wellness exams.

However, you MUST understand that providing "incentives" is strictly against the guidelines of review sites like Yelp and Google, and therefore you should not be incentivizing online reviews. Our recommendations here are for incentivizing actual direct client referrals.

Photo of a woman with a megaphone, promoting a message

Tips for Effectively Promoting Your Veterinary Practice with Referral Marketing

Referral marketing is only as strong as the system and strategy put into place to support your referral program. Without proper strategy, you are just hoping for the best: that clients will shout your business from the mountaintops. Unfortunately, that is not usually the case. Here are some tips to increase the effectiveness of your referral program.

Just Ask

  • This seems simple, but surprisingly many practice owners hesitate to ask for a referral -- or to instruct their staff members to ask. They often feel that cheapens their brand or that it sounds desperate. But honesty and tact go a long way. If Mrs. Smith is smiling and grateful when she leaves her appointment, ask her to share her experiences with her friends and neighbors. People LOVE talking about their pets, and you can give them another reason to do so!
  • It is sometimes difficult to get people to think about you and your business after they leave, which is why asking them and following up for referrals are so important. It trains their mind to start thinking of how they can help, and whenever a family or friend is in need of your service, your business is top of mind.

Use Your Entire Network

Don’t be afraid to reach out to everybody you know in your personal and professional network, beyond your existing bonded clients. You work with specialists, pharmacists, distributors, vendors, and groomers, and they should all know what makes your practice great. They, in turn, work with the pet owners in your community in their own ways, so these folks could be wonderful sources for referrals. 

Photo of doctor, receptionist, and vendor speaking at front desk

Incentivize

  • If your clients have fantastic experiences in your practice, sometimes they naturally promote your business to others. However frequently they’ll require some sort of nudge to “go out of their way” to talk up your practice. An organized incentive structure can provide just the nudge you need to turn clients into cheerleaders. Keep in mind, your incentive does not have to be grand or expensive. It can be a small promotion for each referral. Some examples include:
    1. For each referral, clients get somewhere between $10 and $50 credit towards services at your practice.
    2. For each referral, give away a free shirt or coffee mug (with your logo, of course!).
    3. For each referral, provide a complimentary low-cost service such as a nail trim.
  • Remember, as mentioned earlier, you can promote your practice via referrals without providing discounts. You can choose to offer thanks with complimentary small services, or you can show your gratitude with reward items that are not tied to your services at all.  The important point here is finding that balance because you do not want to offer so much that it ends up driving up the cost per referral.

Track Your Referrals

Your practice management system, such as AVImark or Cornerstone, is a great place to start. Most practice management systems have great record keeping features. Are there notes, flags, or reports that you can use to monitor how often your clients are providing recommendations? Along with your new client numbers, these figures will give you a picture of how your business is growing and show you where you can do even better.

Photo of a veterinary receptionist reading a referral card

Keep it Simple

Lastly, you want to make it easy for your referrers. The less your referrers have to do, the better. Provide them with informative resources they may need to promote your business. Resources like:

  • A simple landing page on your website where they can send their friends and family.
  • A templated email that introduces you and that referrers can use to send information to potential new clients.
  • A referral card - yes, a paper card! Your best clients may want to have a few of these on hand, so they can jot their name down as a referrer. Then new clients can present these to your receptionists at their first visit.

Need Help Getting Started with Referral Marketing?

Referral marketing is one of the most powerful and low-cost forms of marketing available for any business. This marketing tactic leverages credibility and trust between your business and your existing clients to reach into their local networks.

Believe or not, your business probably already has new clients coming in through some type of referral or word-of-mouth. Setting up a structured referral program can help you turn this into a reliable, regular source of new clients.

We’d love to talk to you about how working with Success Coaches and experts here at GeniusVets can benefit your veterinary practice moving forward. Contact us here, or give us a call at (877) 679-7710 to talk about next steps.

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